Friends of Durning Library Constitution

Friends of the Durning Library

Constitution following amendments approved at the AGM held on 20 April 2009.

1. Name

The name of the organisation, hereafter referred to as the Association, shall be Friends of the Durning Library.

2. Objects

The Association’s objects (‘the Objects’) are to advance the education of the public through the promotion, support, assistance and improvement of the Durning Library in North Lambeth. The income and property of the Association shall be applied solely towards the promotion of the Objects.

3. Membership

Membership shall be open to everyone from the age of 16 – regardless of race, colour, ethnic or national origin, creed, gender, sexual orientation or disability – who is interested in furthering the above purposes of the Association. Those whose subscription is not in arrears and who have been a member for at least six weeks shall be entitled to vote at any meeting of the Association. At the discretion of the Executive Committee local organisations and businesses may also become members. Each such organisation shall be entitled to one representative vote.

4. Subscription

The subscription per person or organisation shall be £3 per year or part year, or such other reasonable sum as the Executive Committee shall determine from time to time, payable from 1 May.

5. Meetings

An Annual General Meeting (AGM) shall normally be held in April, but in any event within 15 months of the previous AGM. At least 21 days notice shall be given of the AGM or of any Special General Meeting (SGM). An SGM may be called by the Executive Committee or requisitioned in writing by at least 10% of the paid-up membership. At least 10% of paid-up members personally present shall be required for an AGM quorum and at least 20% for an SGM quorum. For the purposes of calculating 10% and 20%, the Secretary’s statement of the numbers of paid-up members shall be included on the AGM agenda and shall continue to be the deemed membership until the next AGM agenda is published. Until the 2005 AGM the calculation at any time shall be made on the basis of the actual membership recorded at that time. The AGM shall receive a report on the year from the Executive Committee and independently approved accounts. Except where a two-thirds majority is required at an AGM or SGM, voting decisions at all members’ and Executive Committee meetings shall be by simple majority. The Chair shall have no casting vote; in the event of a tie, the status quo ante shall apply.

6. Executive Committee and Officers

The Executive Committee shall comprise the Chair, Vice-Chair, Honorary Secretary and Honorary Treasurer of the Association and not less than four and no more than six other members. The Chair and Committee shall be elected by members of the Association at the AGM or at an SGM: the other honorary officers shall be elected by the Committee. A maximum of three additional members may be co-opted on to the Committee by the Committee. Co-opted members shall be full voting members of the Committee. A quorum shall be five members including two of the four honorary officers named above.

The Executive Committee shall be responsible for the management and administration of the Association to further the Objects and in doing so shall adhere to the Policies set out in the schedule attached hereto. The Executive Committee shall meet at least four times a year at intervals of not more than four months. The Executive Committee shall appoint sub-committees and additional honorary officers from its membership at its discretion. Nominations, with proposer and seconder, for Chair and Executive Committee shall be invited from the Association’s members at least three weeks before the election.

7. Codes of Conduct

The following code of conduct shall apply to all the association’s meetings:

–        The Chair shall seek to ensure that everyone attending or participating in any meeting behaves in a way that does not cause offence, interrupt or intimidate speakers, or disrupt the meeting in any other way. The Chair shall encourage, and the meeting be asked to welcome, participation by anyone not used to speaking in public or whose first language is not  English

–        In the event of repeated breaches of this code of conduct, the Chair shall recommend to the Committee that the offender’s (or offenders’) membership be annulled

The Executive Committee may from time to time make and amend rules for the conduct of meetings of the Association and its committees, provided that no rule shall be inconsistent with this Constitution.

8. Finance

The Honorary Treasurer shall, on behalf of the Association, maintain a bank account in the name of the Friends of the Durning Library, with the Treasurer, Chair and Vice-Chair as signatories. A written report on current account and grant incomes and expenditures and total reserves shall be made by the Treasurer to all Executive Committee meetings, to the AGM and as required to the Chair.

9. Amendments to this Constitution

This Constitution may be amended at an AGM or SGM, if two-thirds of members present and voting are in favour, providing 21 days’ notice of the proposed resolution has been posted or delivered to all members at their last known address.

10. Winding up

The Association may be dissolved by resolution at an AGM or SGM, if two-thirds of members present and voting are in favour, providing 21 days’ notice of the proposed resolution has been posted or delivered to all members at their last known address. In the event of dissolution the Executive Committee must collect in all assets and pay or make provision for all liabilities of the Association, and then apply all remaining funds directly for the Objects or by transfer to any Charity or charities having objects similar to those of the Association.

Schedule of policies referred to in clause 6 above

Encouragement of wider use of all the resources of the library by all sections of the local community

Collaboration with Lambeth Council to ensure continuous improvement in the provision of book stocks, reference facilities and information technology

Encouragement and provision, in collaboration with the Librarian, of activities for people of all ages, with special emphasis on the needs of children and young people.

Support and encouragement to Lambeth Council to make the fullest possible library use of the Durning Library building

Pressing for the highest possible standard of maintenance and renovation of the library building, given its status as a community asset and a ‘listed’ building within a major Conservation Area

Seeking funding as necessary, by grant and donations and in collaboration with Lambeth Council, for library improvements of importance to the community but beyond the Council’s budgetary capability

Liaison, on a regular basis, with the Librarian and councillors, to plan future initiatives consistent with these aims.

In its dealing with Lambeth Council, respect for the Council’s equal opportunities policies, as they relate both to procedure and employment. Care to take no action that conflicts with those policies.

Ensuring that meetings are conducted in a spirit of equality and inclusiveness and that all opinions are heard

 

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